Document Controller | Medewerker DIV | zzp | interim #KRTZ7627345

Opdracht omschrijving

Voor een groot programma  zijn we op zoek naar een:

Medewerker DIV | Document Controller

In het traject naar één uitvoeringsontwerp kiezen worden op dit moment grote stromen aan documenten ter goedkeuring voorgelegd binnen infra. De komende 8 maanden is dat teveel werk voor de aanwezige documentalist (één persoon). Om tempo in het goedkeuringsproces te houden, wordt er een extra documentalist gezocht. Kandidaat zal zich tevens bezig gaan houden met de vroegere documenten die op diverse plaatsen staan, om ze onder te brengen in Meridian of SharePoint, zodat alle relevante documentatie v/h programma ook in de toekomst te herleiden is.

Onderstaand een algemeen profiel:

As the "Document Controller Projects you are responsible for executing documentation and information management routines in order to ensure full transparency, traceability and control of information generated in Offshore NL departments and projects. This includes mainly documentation exchanged with contractors as well as the handover documentation for operation & maintenance stage. Your experience in former organizations and projects will help you, but extensive alignment within the organization with similar projects and complying with and improving existing frameworks is of high importance.

The activities will approximately consist of:
• 80 % hands on documentation works (monitoring documentation processes)
• 10 % Set-up, implement documentation processes with contractors 
• 10 % Controlling, Reporting, Supporting and advising;

Tasks:
• Quality control on documentation flows in DMS
• Aligns pro-actively with counterparts at contractors and internal colleague's, e.g. project team members;
• Takes care of a complete archive in the applicable system(s) and looks after proper filing of the documents;
• Ensure a quality assurance in the document filing and coordination of document filing (e.g. handling SharePoint, Think Project!);
• Aligns pro-actively with counterparts at contractor;
• Ensure follow-up and reporting of internal deadlines for document review;
• Preparation and processing of documentation for the adoption by the operation;
• Execute documentation procedures for the project;
• Preparation of figures and statistics for the (project) management (reporting);
• You contribute actively to a safe working environment for yourself, your colleagues and contractors.
• Handling Master Document Registere (MDR) processes (responsible) 
• Backup for other document controllers

• You have completed at least a relevant education on HBO level and affinity with ICT;
• You have proven knowledge and experience (3 years +) of organizing documentation and information streams in complex project organizations preferable in the infrastructural/offshore field;
• Experience with SharePoint and ThinkProject! is an advantage;
• You have good communication skills and are able to organize and schedule activities well;
• You show initiative, you are analytic, sensitive, aware of different interest and capable of balanced judgement;
• You are able to present yourself towards internal and external stakeholders;
• Knowledge in one or more document management systems;
• You are dynamic, enthusiastic, intrinsically motivated, you take your responsibility and ownership (committed); no 'nine to five-mentality';
• Excellent knowledge of MS Office products (Word, Excel, PowerPoint);
• You are fluent in Dutch and English, both verbally and in writing.

Overige:
– Bij indiensttreding wordt standaard een Pre Employment Screening (PES) uitgevoerd;
– VOG dient binnen te zijn voordat een kandidaat mag starten;
– We zoeken een echte  document controller (geen document manager);
– Inzet voor één jaar, met optie tot verlenging;